Salary: R325,101 – R382,959 per annum (Level 07) + 37% in lieu of benefits
Contract: 12 Months (Non-Renewable)
Location: Gauteng Division of the High Court – Johannesburg
Closing Date: 15 august 2025

Apply for Pool Judge Secretaries posts at Gauteng High Court, Johannesburg. R325k–R382k p.a. + benefits. 12-month contract. Closing soon – apply now!

About the Pool Judge Secretaries Position

The Office of the Chief Justice is seeking two Pool Judge Secretaries on a 12-month non-renewable contract for the Gauteng Division of the High Court: Johannesburg. This role requires exceptional organisational, administrative, and communication skills to support the efficient functioning of the Judge’s chambers and court proceedings.

Minimum Requirements for Pool Judge Secretaries

• Grade 12 / Matric plus LLB Degree
• Valid driver’s licence
• Proven ability to type quickly and accurately (typing test required)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to work under pressure and meet strict deadlines
• Problem-solving, organisational, and planning skills
• Excellent interpersonal skills and professionalism
• Telephone etiquette and customer service skills
• Ability to maintain confidentiality at all times

Key Skills & Competencies

• Legal research and document preparation skills
• Good judgment and decision-making abilities
• Time management and multitasking skills
• Ability to coordinate with multiple stakeholders
• Accuracy and attention to detail in legal documentation
• Professional conduct and commitment to service excellence

Main Duties & Responsibilities for Pool Judge Secretaries

Administrative & Secretarial Support:

• Manage all incoming and outgoing calls, screening visitors, and handling enquiries.
• Schedule and diarise Judge’s appointments, meetings, and court appearances.
• Type judgments, legal documents, and correspondence; ensure accurate filing.
• Maintain court records, case files, and judgement registers.
• Prepare and distribute court rolls for Opposed Motion and Urgent Court matters.

Courtroom & Case Management:

• Ensure all court files are complete and ready before proceedings.
• Call cases, record parties’ names, and manage courtroom logistics.
• Administer oaths and handle exhibits professionally.
• Update and file heads of arguments from stakeholders.

Judgment & Documentation Handling:

• Send signed judgments and orders to typists, libraries, and relevant stakeholders.
• Notify involved parties of judgment hand-down dates via email or phone.
• Verify and return reviewed cases to the review clerk.

Travel & Logistics Coordination:

• Arrange travel and accommodation for the Judge.
• Manage vehicle bookings, servicing, and logbook submissions.
• Process claims for subsistence, travel, cell phone, and data allowances.

Stakeholder & Communication Duties

• Receive and assist visitors, ensuring professional and prompt service
• Liaise with stakeholders to confirm court dates and reserved judgment hand-downs
• Distribute court rolls and judgments to relevant parties and departments
• Verify and file Heads of Argument from stakeholders

Research & Compliance

• Conduct legal research as instructed by the Judge
• Maintain Judge’s library and update loose-leaf legal materials
• Ensure compliance with departmental policies, prescripts, and payroll sign-offs

Why Join the High Court?

This role offers a unique opportunity to work at the centre of South Africa’s judicial system, directly supporting the work of Judges and contributing to the efficient administration of justice. You’ll gain invaluable experience in legal procedures, high-level administration, and court operations.

Application Instructions

1. Application Form:
   • Submit a new Z83 application form (downloadable from (www.dpsa.gov.za).
   • Applications on the old Z83 will not be considered.
2. Supporting Documents:
   • Attach a recent, comprehensive CV (PDF format, one file only).
   • Do not attach certified copies at this stage. Shortlisted candidates will be asked for these later.

How to Apply

Send your application, quoting Ref No: 2025/198/OCJ, via email to:
2025/198/OCJ@judiciary.org.za

Your application should include:

• A comprehensive CV
• Certified copies of your qualifications and ID
• Valid driver’s licence
• Any additional supporting documents

Enquiries

• Technical: Ms R Bramdaw – (010) 494 8486
• HR: Ms T Mbalekwa – (010) 494 8515

Note: Preference will be given to candidates in line with the organisation’s Employment Equity goals. Only shortlisted candidates will be contacted.

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