Apply for Personal Assistant at OCJ, Midrand. Support court & case flow management. Closing 15 Aug 2025. Apply today!

Reference Number: 2025/197/OCJ
Salary: R325,101 – R382,959 per annum (Level 07)
Location: National Office, Midrand
Closing Date: 15 August 2025

About the Office of the Chief Justice

The Office of the Chief Justice (OCJ) is an equal opportunity employer committed to fair and transparent recruitment processes. We actively promote the values outlined in Section 195(1)(i) of the Constitution and the Employment Equity Act, 1998 (Act 55 of 1998).

In filling this Personal Assistant post, preference will be given to women, persons with disabilities, and youth, in line with our Employment Equity objectives.

Minimum Requirements

• Education:
  • Grade 12 certificate; and
  • National Diploma in Office Management, Information Management, Public Administration, Business Administration, or equivalent (NQF Level 6).
• Experience:
  • At least 2 years’ experience in Office Administration or Secretariat Services.
• Other Requirements:
  • Valid driver’s license.
  • Computer literacy (MS Word, Excel, PowerPoint, Outlook, Internet).
  • Strong administrative, organisational, and communication skills.

Skills & Competencies for a Personal Assistant

• Knowledge of financial, provisioning, and human resource administration procedures.
• Experience in document tracking, storage, and retrieval systems.
• Good telephone etiquette and professional office manners.
• Understanding of public service legislation, policies, and procedures.
• Ability to operate office equipment (printers, scanners, projectors, etc.).
• Meeting coordination and minute-taking skills.
• Report writing, problem-solving, and presentation skills.
• Strong interpersonal relations and the ability to work under pressure.
• Accuracy and attention to detail in typing and administrative tasks.

Key Duties & Responsibilities

As a personal assistant you must:

• Provide clerical and administrative support to the Office of the Chief Director.
• Offer secretarial and receptionist services, including managing calls, visitors, and correspondence.
• Schedule meetings, manage diaries, and arrange travel logistics.
• Prepare and format documents, reports, and presentations for the Chief Director.
• Maintain filing systems (electronic and manual) to ensure proper record-keeping.
• Handle incoming and outgoing correspondence in line with departmental protocols.
• Monitor adherence to policies, prescripts, and office procedures.
• Act as a liaison between the Chief Director and internal/external stakeholders.
• Ensure confidentiality and professionalism in handling sensitive information.

Pre-Entry Assessment

Shortlisted candidates will be required to complete a practical exercise to test their technical and generic suitability for the role.

Employment Equity Commitment

In line with the Employment Equity Plan of the OCJ, preference will be given to:

• Women
• Persons with Disabilities
• Youth

Application Instructions

How to Apply for Personal Assistant job:

1. Application Form:
   • Submit a new Z83 application form (downloadable from (www.dpsa.gov.za).
   • Applications on the old Z83 will not be considered.
2. Supporting Documents:
   • Attach a recent, comprehensive CV (PDF format, one file only).
   • Do not attach certified copies at this stage. Shortlisted candidates will be asked for these later.
3. Submission Method:
   • Email: 2025/197/OCJ@judiciary.org.za
   • Use the subject line: PA – 2025/197/OCJ
4. Closing Date:
   • 15 August 2025 at 16:00.
   • Late applications will not be accepted.

Contact Details for Enquiries

• Technical/Role-related: Ms W. Lambley – Tel: (010) 493 2561
• HR-related: Ms S. Tshidino – Tel: (010) 493 8771

Important Notes

• Only shortlisted candidates will be contacted.
• If you have not heard from us within 3 months of the closing date, please consider your application unsuccessful.
• All successful candidates must sign an employment contract and performance agreement within 3 months of appointment.
• Security clearance will be conducted after appointment.
• The OCJ complies with the Protection of Personal Information Act (POPIA) – your personal details will only be used for recruitment purposes.

Apply now and be part of a dedicated team working to uphold justice and improve court services in South Africa.

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