Apply now for Chief Registry Clerk jobs (x2) in Pretoria at the Department of Justice. Manage records & archives in a top legal office. Submit your application online!

Salary: R325 101 – R382 959 per annum
Location: State Attorney Office, Pretoria
Reference Number: 2025/62/GP
Appointment is subject to signing a performance agreement.

Why Join the Department of Justice as a Chief Registry Clerk?

Becoming a Chief Registry Clerk at the Department of Justice and Constitutional Development (DoJ&CD) means more than just managing documents — it means protecting the integrity of South Africa’s legal system. In this role, you’ll play a vital part in ensuring transparency, legal compliance, and operational efficiency across the State Attorney’s Office in Pretoria.

This post is ideal for detail-oriented professionals who are passionate about accurate record-keeping, proper filing systems, and applying their technical registry expertise within a structured and secure government environment.

Chief Registry Clerk Job Overview

The Department of Justice and Constitutional Development invites applications for two Chief Registry Clerk positions at the State Attorney’s Office in Pretoria. This is a strategic opportunity for candidates with registry, filing, or records management experience to contribute to the effective functioning of the justice system.

The successful candidate will play a vital role in managing the registry unit, ensuring the secure and organized storage, access, and disposal of government records in accordance with legal standards and electronic records systems.

Minimum Requirements

To qualify for this Chief Registry Clerk role, applicants must have:

• A Grade 12 (Matric) certificate – NQF Level 4
• At least 3 years of experience in archives and records management
• Proven knowledge of:
  • Promotion of Access to Information Act (PAIA), Act No. 2 of 2000
  • National Archives and Records Service of South Africa Act
  • Records management strategy and policies
  • Electronic Document Management Systems (EDMS)
  • Public Service statutory frameworks, including:
    • Public Service Act
    • Public Service Regulations
    • Treasury Regulations
    • Public Finance Management Act (PFMA)

Core Competencies

You must also demonstrate the following skills and attributes:

• Technical proficiency in document and archive systems
• Strong decision-making and problem-solving skills
• Excellent self-management and time prioritization
• Teamwork and diversity citizenship awareness
• High standard of citizen service orientation
• Creative thinking and continuous improvement mindset
• A keen concern for others and ethical record-keeping

Key Duties & Responsibilities

As Chief Registry Clerk, your primary responsibilities will include:

• Supervising and managing all registry counter services
• Overseeing the handling of incoming and outgoing correspondence
• Managing and maintaining a compliant filing and records system
• Operating and supervising office equipment used in registry functions
• Supervising the archiving and disposal of documents in line with legislation
• Assisting with generic management functions and team leadership
• Ensuring adherence to information security and access-to-records policies

How to Apply for Chief Registry Clerk role

To apply, clearly quote the Reference Number: 2025/62/GP and submit your application via one of the following:

Option 1 – Physical Submission

Post to:
Provincial Office – Gauteng
Private Bag X6, Johannesburg, 2000

Or deliver to:
Provincial Office – Gauteng
Department of Justice and Constitutional Development
7th Floor, Schreiner Chambers,
94 Pritchard Street, Johannesburg

Option 2 – Online Application

Apply using the DOJ online portal:
https://forms.office.com/r/X2XaVPasWu

Enquiries

For more information, contact:
Ms. V Shiburi – Tel: (011) 332 9000

Application Notes

• Clearly quote the reference number on each application
• Only shortlisted candidates will be contacted
• Late or incomplete applications will not be considered
• The Department is committed to employment equity and diversity
• All applications are subject to vetting and verification procedures

Step Into a Government Records Management Role

If you’re passionate about information control, government archives, and public service, don’t miss this opportunity to serve as a Chief Registry Clerk in Pretoria. Be a vital part of South Africa’s justice delivery system—apply today!

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