Apply for Secretary – Regional Coordination & Oversight at JICS Centurion. Provide executive support, manage diaries, and coordinate administration. Apply by 29 August 2025!

Reference Number: JI 126/2025
Location: Centurion
Salary: R228,321 per annum (Level 05)
Application Closing Date: 29 August 2025

About JICS – Regional Coordination and Oversight

The Judicial Inspectorate for Correctional Services (JICS) ensures oversight, compliance, and accountability across South Africa’s correctional facilities. The Regional Coordination and Oversight division supports effective management, monitoring, and reporting, providing essential administrative and secretarial support to Directors and senior officials. JICS is committed to employment equity and encourages applications from people living with disabilities, as well as previously disadvantaged groups.

Job Summary – Secretary

The Secretary will play a critical role in supporting the Director of Management Regions, ensuring smooth office operations, managing communications, and coordinating schedules. This position demands strong organizational, interpersonal, and administrative skills.

The role also provides a platform to gain hands-on experience in government administration, public service operations, and coordination of high-level regional projects.

Key Requirements for Secretary vacancy

• Education: Grade 12 / Senior Certificate
• Skills & Knowledge:
  • Administration and secretariat duties
  • Computer literacy (MS Word, Excel, PowerPoint, Outlook)
  • Strong verbal and written communication
  • Ability to work under pressure and handle multiple tasks
• Experience: Previous secretarial or administrative experience advantageous
• Attributes: Professionalism, discretion, attention to detail, reliability, and flexibility

Key Duties and Responsibilities

As a Secretary you will have to:

Administrative and Executive Support

• Provide executive secretarial support to the Director of Management Regions
• Answer, screen, and manage incoming calls and correspondence
• Coordinate meetings, prepare agendas, and draft memorandums and reports
• Support the Director in preparing presentations, briefings, and official documentation

Document and Records Management

• Maintain and manage filing systems, both electronic and physical
• Organize, update, and retrieve documents and reports as needed
• Record and issue minutes for meetings and workshops
• Ensure proper documentation of all incoming and outgoing communications

Diary and Travel Management

• Maintain Director’s diary and manage appointments efficiently
• Arrange local and international travel, including bookings, itineraries, and accommodation
• Prepare and submit travel and reimbursement claims in line with policy
• Ensure adherence to deadlines and schedules for meetings and engagements

Office Coordination and Stakeholder Management

• Act as a liaison between the Director, staff, and stakeholders
• Manage office resources and coordinate support for team projects
• Ensure timely follow-ups on outstanding tasks and document requests
• Assist in organizing workshops, conferences, and other regional events

Additional Responsibilities

• Support regional projects by providing administrative guidance and documentation
• Prepare and circulate internal communications to staff
• Monitor compliance with office procedures and policies
• Perform any other duties as delegated by the Director or senior management

Career Growth & Benefits

• Opportunity to gain exposure to regional management and oversight within a government institution
• Hands-on experience in administration, coordination, and secretarial support
• Contribute to efficient public service delivery and regional operations
• Work within a professional and inclusive environment with structured growth opportunities

How to Apply For Secretary Role

• Submit applications online via this link or hand-deliver to:
  Block C 3, Eco Origins Office Park, Witch-hazel Street, Centurion, 0046
• Include a fully completed Z83 form and a detailed CV
• Only shortlisted candidates will be required to submit certified copies of qualifications and supporting documents
• Late or incomplete applications will not be considered

Additional Notes

• Shortlisted candidates may undergo verification checks, including criminal record, citizenship, credit, and qualification verification
• The successful candidate will enter into an employment contract and a performance agreement
• JICS is committed to diversity and equity, giving preference to women, previously disadvantaged groups, and persons with disabilities
• Applicants must ensure all supporting documents are accurate and complete
• Only shortlisted candidates will be contacted for interviews and assessments

Thanks for visiting Daily Jobs. Please visit us again.